PROJECT MANAGEMENT 4
Case: Print Designing Company (IRAN)
Introduction
To manage the potential of a fresh project and to identify the direction in which these can be understood, there are various elements that should be considered. For this case study on a print designing company, the focus is on the framework for the new project development—that is, to establish a new design for a new client. The comprehension of the relevance of human resource management has been indicated, yet it should also be understood that the event in which the organization is operating in is one of the most critical elements that would affect its outcome. This is because organizational culture and the methodologies are utilized by the organization when it comes to relating with the employees is an integral element that would have an impact on the sales and the direction of the management. Also, there is the necessity to evaluate the government policies and the probable impacts that these will have on the future of the new project. In making a new project to become stabilized, various departments have to be issued their ample jobs and also the limitations of the time in which they must be able to progress. In doing so, this paper also involves the concepts that have been established on the specific departments and their working titles. The particular endeavors have also been integrated in order to specifically prioritize on the direction that they are treading.
In order to comprehend the methodologies that will be utilized for the completion of the project, various elements have to be implemented aside from the ones that are stated above. These elements eventually generate an impact on the entire result of the project as well as the result of the organization after the project has stopped to be new. These include not only the particular money-generating perspectives, but also prioritize on the culture and the management of the workers themselves. In this time, several methods can be utilized in order to gain an upper-hand on the needs of the project ( & 2002).
There is the necessity to identify the resources that the organization has, while also putting into consideration the probable dates in which each of the activities can be accomplished. There is also the necessity to allot some adjustments that can be accomplished, such as the occurrences of overtime, backlogs that need to be states, as well as the limitations of the human body and mind, which also have to be capable when it comes to finishing within the time limits, and also flexible when unexpected events have to be faced ( 1998). Entrepreneurship calls for several manners that would not only prioritize on the selling of the product or the service, but there is also the need to guarantee the fulfillment of the requisites of both the workers and the consumers. As such, management of the workforce is always an essential trait for organizations and researches have been established that prioritized on the significance of human resource management for the success of the organization ( and 2001; , and 2000; , and 1999, etc.).
The setting of both the long-term and the short-term objectives helps with the identification on the probable dilemmas that can be handled and the manners that these can be met as soon as possible. This also aids them in taking a consideration the important activities that have to be accomplished, especially when it comes to the perspective that the company leaders can make. As a planner, this provides the project a rock steady foundation when it comes to identifying the future of the organization and identifying how every member of the company (as well as the customers) can deal within the matrix. The short-term objectives have to be managed first, such as the collection of the materials for the commercial flights, the auditing and management of expenses, as well as the aspects needed for such an activity, as some of the instances. Meanwhile, some of the long-term objectives that have to be realized include the question of the rate inflation when it comes to travel and putting them down in recordable methods, the security methodologies of the individuals and how this can be managed, the human resource management and the skill evaluation of the workers who will participate on the establishment of the new organization, the insurance of the safety of the stakeholders and the ports in other areas where they are traveling in order and the permissions that have to be gathered for landing are also an essential part of the mission, especially when it comes to guaranteeing the partnership with other organizations and formulating political connection, especially when it comes to understanding the policies of each of the areas.
Background of the Company
In order to guarantee the direction of the organization and the new project that is being done, the primary step is to study the background of the organization into consideration. Small and medium-sized entities are very likely to have customers who more or less have already come to trust them, especially matching their capabilities and the requisites as the organization goes on to get the essential needs (, & 2002). Based on the data concern for the print designing company, it can be said that it is more of a small or medium enterprise that prioritizes on establishing a particular service to its customers. It gives designs and printed products to their customers and also aids with matching the orders of the customers as well as their wants. Various considerations have to be taken into consideration, such as the creative aspects of the individuals. Yet the designs that the company is presenting should also be congruent with several important elements, that is:
1. establish a formidable design
2. able to clearly provide the needs of the customers
3. make it clear and easy to understand as possible
4. give in to the qualms of the customers
5. obey the policies established by the advertising department in the area (and, in this case, the specific regulations set by Iran)
While other marketing methodologies can also be prioritized, the task of the organization is not important, yet being a small organization, it may also be relevant to aid the customers in some specifications especially since SME’s have the capability to establish close relations with their customers, which is part of the establishment of the history for the organization. The designs of the organization have to be focused on the perspectives and the opinions of the customers while also prioritizing on the specifications as based on the designs established by the design company itself. Because of this, as fresh projects planner, all these are merged with the prioritizing on the new projects that are to be accomplished and also to guarantee that the organization continues to manage the direction that they can tread. While the background of the company should also be taken into consideration, the company itself, meanwhile has to also focus on the histories of the customers that they are serving.
The framework of the project is essential. As was done in the previous case, the focus of this is to guarantee that there are no dilemmas between the several aspects in which the new designs will be directed to. Because of the tremendous technologies that are essential for the establishment of the new project, it may also be integral to evaluate the probable dilemmas that other design organizations have went through and analyze the probable results and impacts that these same products will have on the present functions, especially taking into consideration the past dilemmas—whether they involving technology, geopolitical means, through companies, and others ( & 2002). Moreover, the technology utilized for this project needs that tremendous analysis be made in order to guarantee the satisfaction of the customers. The issues over the payments, taxes, and other data should also be taken into consideration in an effort to provide an overview to the overall methods that will have an impact on the corporate concepts and the objectives that the company aims for.
Timeframe and Division of Labor
The workers are one of the most essential elements of the project because of the direct participation they have with regards to the progress of the company. One of this is to evaluate the skills of the probable employees and how they can have an impact on the results of the project, as well as the method of payment. This calls for the aid of other organizations such as banking companies. At the same time, the responsibility of factoring in the monetary needs and benefits of the employers has to be taken into consideration. This does not only include the monetary advantages that are being given to the employees, but also the health and other advantages that they may receive in exchange for their time and initiatives.
Because of the tremendous load of activities that need to be accomplished especially in a new project, there is the need to guarantee that the employees will be able to provide the maximum care and protection that they can provide. At the same time, there is also the need to emphasize that the company is one that obviously depends on the creative aspects of the workers particularly when it comes to meeting the needs of the customers. At the same time, it should also be taken into consideration that in order to establish more progressive results, there is also the need to share the data and ideas of the workers in order to establish a broader view on the project.
Because of the high demands of the organization and the need to maintain the schedule in spite of the many dilemmas that can happen along the way, there is also the question on whether the workers will receive the benefits that they have to get. Moreover, there is also the concern on the manner of payment, whether it should be managed based on their seniority, based on their capabilities, or even the amount of tasks that they can accomplish. This will be accomplished on the details on their work descriptions, at the same time, managing on the activities that will enable the members of the team to get to know their own tasks and also be able to adapt on their schedules and their necessities. This is very difficult, as there will always be dilemmas, but there should be an observant on each of the departments that allows for the planet to know if there are more things that can be done or if there are several steps that can be taken ahead of time before problems become piled up, therefore saving the company time and money when it comes to dealing with them. However, this may also eventually lead to some problems between the members as their ideas may clash. It is important to note this and to ensure that there are enough specifications that allows the members of the project to know how they can act on the plan as based on the requirements, but also allow for their creativities to be exposed and seen.
Communication with the various members of departments and those with various tasks will also be helpful for the outcome because of their perspectives. and (2002) pointed out that the environment of the new project and the way that it is premised to be done is one of the most important parts for the production of the early corporation, and this is also important for this new project in order to avoid the problems that the other similar corporations have suffered. Each of the staff has to be evaluated immediately and precisely according to their abilities, skills and output. The focus of their core works are important as part of the management of the human resources and also included in the ways that their outcome will be done and included in the final output of the entire project, especially during the start.
With these requirements, Design for Print Limited has to focus on the division of labor between the departments, specifically focusing on their creativity. One is the focus on the formulation of the designs and also presentation with the client in an effort to include them with the project, especially as the outcome must be approved by them. When that is finished, there is then the need to focus on the making of the design itself, and the use of the materials available will thus be in question. The costs of the designs must also be discussed with the client as they are the ones who are shouldering the costs, while also considering the creativity of the members of the team in the new project and how they are to be recompensed on their time, effort, and their creativity.
Because of the nature of the project, with it starting on the 1st of July 2006, there is the possibility that it will be finished within ten weeks and 6 days, considering a five-day working week and also considering that there are no emergency problems or national holidays that have been declared. First, the establishment of the needs of the client and their visions will be done during the first few days, and during the second part of the idea-tossing, when there is already some steady idea on the possible problems that can be done, the materials can already be gathered. This is not to say that there will be no problems with regards to the exchange of ideas; in fact, Design for Print Limited has to make sure that the designs will be done on a particular schedule as well. The first few (of the five-day working week) are based on the design conceptualizing and the gathering of materials that are to be used, as well as producing initial drafts of the possible outcomes.
The weekends are considered as a break from the hard work that all the members have experienced and give them the chance to freshen up on their analysis and therefore be able to present a fresher perspective on the work that they are producing. Moreover, the first half weeks also has to have the departments collaborating on the ideas and the productions, but it must be clear among the members that there is the need for them to concentrate on their specific tasks while also sharing their ideas. At this, the second set of week which is made of another five-day work-week is the time when the hardcopy of the designs are to be produced and collected. Several ideas and hardcopies of various designs have to be collected and presented at around the middle of the week to be presented to the client. From these, the client is thus able to pick the designs that best represents their visions, or they may give some criticisms from which may be worked with. From here, it is up to the employers if they are still able to produce the necessary requirements or if they will be able to produce a new product. However, as per the agreement and the policy of Design for Print Limited, the payment has to be done 3 days the target finish of the project. At the same time, the client has to be presented always with the financial report, as much as every other day to keep them updated. There must also be at least two copies of these, one of which is to be given to the client while the other is to be the copy of Design for Print Limited as part of the record.
And finally, it is highly important for the corporation to look at the entire distribution of the tasks according to the long-term goals and be able to provide for the necessary benefits and adjustments based on their skills and abilities of the people. By doing so, it is helping the country and the review on the corporation in establishing the culture in which they will operate in and also gives them the chance to figure the boundaries and definitions of their working area.
REFERENCES
Credit:ivythesis.typepad.com
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